Manage Invitations
The Invites section allows authorized administrators to manage all invitations created for the school.
From this section you can:
- View existing invitations
- Search for specific invitations
- Review invitation details
- Revoke active invitations
Invitations cannot be edited after creation.
If changes are needed, the invitation must be revoked and a new one created.
Accessing Invitations
Section titled “Accessing Invitations”To manage invitations:
- Open your School.
- Go to School Settings.
- Navigate to the Invites section.
Only users with invitation management permissions can access this page.
See:
→ Roles & Permissions
Viewing Existing Invitations
Section titled “Viewing Existing Invitations”The invitation list shows key information for each invitation, including:
- The user who created the invitation
- The invite code
- The invite link
- Creation details
You can use the search function to quickly locate invitations.
Search may support:
- Creator name
- Invite code
- Partial invite link
Invite Link
Section titled “Invite Link”Each invitation automatically generates a unique invite link.
Characteristics:
- Every invitation has its own link.
- The link leads to a dedicated invitation page.
- That page may display:
- School information
- The invitation context
Users can join the school directly from this page if the invitation is valid.
Invite Code
Section titled “Invite Code”Each invitation also generates an alphanumeric invite code.
Characteristics:
- Contains both letters and numbers
- Unique for each invitation
- Can be shared together with the invite link
Users may enter the code when joining a school if the platform supports code-based joining.
Editing Invitations
Section titled “Editing Invitations”Existing invitations:
- Cannot be edited
- Cannot be modified
If you need to change an invitation:
- Revoke the existing invitation.
- Create a new one.
Revoking an Invitation
Section titled “Revoking an Invitation”The only available action for an existing invitation is:
Revoke
When an invitation is revoked:
- The invite link becomes invalid
- The invite code no longer works
- New users cannot join using that invitation
This action cannot be undone.
Members who already joined using the invitation will remain in the school.
Security Considerations
Section titled “Security Considerations”Before revoking an invitation, check whether it has been shared publicly.
For example, it may appear in:
- Websites
- Social media
- Documentation
- External communications
Once revoked, the invitation stops working immediately.
Best Practices
Section titled “Best Practices”To manage invitations effectively:
- Monitor active invitations regularly
- Revoke outdated or unused invitations
- Avoid sharing private school invites publicly
- Use separate invitations when distributing access through different channels
Good invitation management helps reduce unauthorized access.
Common Questions
Section titled “Common Questions”Can I Restore a Revoked Invitation?
Section titled “Can I Restore a Revoked Invitation?”No.
You must create a new invitation.
Does Revoking an Invitation Remove Members?
Section titled “Does Revoking an Invitation Remove Members?”No.
Members who already joined using the invitation will remain in the school.
Can Invitations Have Limits or Expiration?
Section titled “Can Invitations Have Limits or Expiration?”If supported, invitations may include:
- Usage limits
- Expiration dates
Check your invitation creation settings.